Job Description

Work Shifts

9:00 A.M – 5:00 P.M

Duties & Responsibilities

Purpose of Position

Under the direction of the Budget Director (Corporate), compiles, administers and obtains approvals of the Capital Facilities Budget; evaluates project proposals, monitors and reports regularly on project status; maintains Corporation records of funds, contracts and cash outlays. Develops, recommends and implements criteria and procedures to improve the effectiveness of the Corporation’s facilities improvement programs.

Examples of Typical Tasks

1. Directs annual budget cycles which include receipt and program and fiscal analysis of capital requests and Article 28 applications from health care facilities. Evaluates requests and makes recommendations to Director of Planning for funding and work orders.
2. Obtains approvals of Capital Budget, Programs and Contracts from the City, Board of Estimate, Financial Control Board, HSA and State Health Department.
3. Generates project cost data and establishes criteria procedures necessary to maintain a sound investment strategy and to sustain effective participation by the hospitals, community boards and regulatory and financing agencies in our facilities improvement programs.
4. Monitors and reports regularly on Capital project status to the Corporation and the City of New York using a computerized Management Information System.
5. Maintains records of capital funds, expenditures and cash outlays. Certifies capital funding for expenditures and estimates costs for fixed asset accounting and reimbursement reporting.
6. Interfaces with City Comptroller and land and construction agency records to establish costs of construction, debt management and related services furnished by the City for Corporation purposes and maintains separate records of these cost auditable to City source records.
7. Assists in audits of financial records as required by the Corporation, the City Comptroller, City Construction Board, State Emergency Financial Control Board and reimbursement agencies.
8. Prepares forecasts of fund and cash requirements and requisitions cash from the City Capital Project Fund.
9. Administers an employee time recording and billing system to record time and cost of staff design and construction services for each capital project and vouchers and receives cash from the city Capital Project Fund for staff services provided under interfund agreements.
10. Administers contract change control requirements.
11. Evaluates purchase and contract regulations, procedures and standard contracts and certifies purchase and receipt of all major equipment and permanently identifies the piece and record data in the major equipment inventory control system.
12. Develops procedures with criteria for Prequalification of Contractors as provided in Section 8 of the Corporation Act. Solicits, evaluates and communicates prequalification status to all contractors maintaining lists and individual contractor financial and experience records.
13. Serves as a member of the Architectural and Engineering Selection Board.
14. Supervises and directs the staff assigned to assist in the performance of these major duties and evaluates employee performance.

Minimum Qualifications

1. A Masters Degree in Business Administration, Science, Health Care Administration, Engineering or related discipline from an accredited college or university or a license as a Professional Engineer or registration as an Architect; and,

2. Eight years managerial experience in Capital Program or budget work in the construction field including four years experience in budget administration and management of health care facilities; or,

3. A satisfactory equivalent combination of education, training and experience.

Department Preferences

Preference will be given to qualified candidates with the following knowledge, abilities, education, experience and/or skills:

EDUCATION:

• A Master's degree from an accredited college or university in Hospital Administration, Health Care Planning, Business Administration, Public Administration or an approved related program.

LICENSE:

• A New York State license as a professional engineer or registered architect or a license as a professional engineer or registered architect from a state that has reciprocity with New York State may be substituted for the four years of education and experience.

EXPERIENCE:

• At least 10 years of related experience in design and/or construction management with experience in healthcare clinics; or as a journeyperson in one or more of the skilled building construction trades.
• Full-time satisfactory experience in planning, design and program development pertaining to meeting health needs, health care planning, design and program implementation, with at least three years of responsible level administrative experience coordinating the planning, design, and construction and commissioning.

KNOWLEDGE IN:

• Thorough knowledge of the principles, practices and methods of Healthcare and Space Management.
• Long Term Capital Planning
• Design Management, Construction Management, Budget Management and Time Management
• Negotiations
• Regulatory (DOB, FDNY, DOH) Close outs

SKILLS:

• Excellent verbal / written skills.
• Excellent technical, conceptual, and financial skills.
• Motivate team efforts to accomplish goals.

COMPUTER PROGRAMS/SOFTWARE OPERATED:

• Microsoft Word and Excel (required)
• Microsoft Access,
• MS Project
• Auto CADD/Revit.
• Procore/E-builder or similar

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