Job Description

Our client, a leader in commercial real estate, is seeking a Facilities Manager to oversee operations and workplace services at a multi-building corporate headquarters campus in San Jose, CA . This is a full-time, on-site position requiring a reliable vehicle to travel between four buildings on a 2 million sq. ft. campus. The role operates Monday–Friday 7:00am-4:00pm with the possibility and after-hours requirements and on-call duties. This position starts as a 6-month contract opportunity with the potential to extend. This role is ideal for candidates with strong facilities operations, financial oversight experience, and a hospitality-focused mindset. The ideal candidate will be highly responsive, detail-oriented, and capable of managing both people and process in a dynamic, client-facing environment.

Key Responsibilities

• Manage daily operations across four high-rise office buildings totaling 2M sq. ft.
• Supervise and direct a small onsite operations team
• Ensure seamless delivery of workplace services including meeting room and event setups
• Oversee vendor coordination, service requests, and building systems support (HVAC, electrical, plumbing)
• Maintain and track facilities budgets, purchase orders, accruals, and financial variances
• Provide professional written communication, manage high-volume email correspondence
• Monitor and support workplace service needs with a strong focus on client experience
• Ensure all operations meet safety, compliance, and service standards
• Collaborate with internal teams and landlords to manage ongoing building and tenant needs

Qualifications

• 3+ years of experience in facilities management or workplace services
• Strong financial management skills (budgeting, accruals, variance reporting, PO tracking)
• Knowledge of base building systems (HVAC, electrical, plumbing) – hands-on experience not required
• Experience working in high-rise commercial real estate environments
• Proven ability to manage operations in a fast-paced, client-facing setting
• Excellent professional writing and email management skills
• Strong attention to detail, follow-through, and responsiveness
• Proficient in using dual email systems

Nice to Have

• Experience in event and meeting space setups within corporate environments
• Prior work in commercial real estate (not residential)
• Hospitality or concierge-style workplace services background
• Familiarity with facility ticketing systems and vendor management tools
• Strong documentation habits and operational reporting capabilities
• Ability to tactically manage tasks while contributing to broader workplace strategy

Job Tags

Similar Jobs