Job Description

About the Company

Advanced Aquarium Technologies (AAT) is a global leader in the design, construction, and operation of world-class aquarium and aquatic facilities. AAT’s U.S. office, located in Houston, Texas, plays a key role in supporting our global operations, managing North American projects, and coordinating administrative, financial, and human resource functions for regional and international teams. By maintaining strong internal systems and efficient administrative processes, the Houston office supports the seamless execution of AAT’s projects and ensures compliance with company policies, financial controls, and operational standards.

About the Role

The Office Manager will oversee the daily operations of AAT’s Houston office, managing human resources, purchasing, finance coordination, and general administration. This role ensures that all internal functions—ranging from payroll and employee onboarding to procurement and client coordination—run efficiently and in compliance with company standards and applicable U.S. laws. The Office Manager will work closely with AAT’s senior management and the Global Services Centre team in the Philippines to align office operations with AAT’s international processes and Service Level Requirements (SLRs).

Responsibilities

• Manage HR administration, including onboarding/offboarding, payroll coordination, benefits administration, employee records, and policy updates
• Oversee office operations, facilities, vendors, travel logistics, and general administration
• Handle purchasing, inventory, shipping, and logistics coordination, including domestic and international vendors
• Support accounting and finance processes such as invoicing, bill entry, payments, reconciliations, and audit support
• Coordinate project estimating and tracking in collaboration with engineering and project teams
• Maintain client compliance, insurance documentation, COIs, lien waivers, and prequalification records
• Drive process improvements aligned with company values and operational best practices
• Support leadership with ad-hoc projects and operational initiatives

Qualifications

• 10+ years of experience in Office Administration, Operations, or Office Management roles

Required Skills

• Strong understanding of HR processes, payroll, purchasing, and financial coordination
• Proven ability to manage multiple priorities with accuracy and discretion
• Excellent communication and cross-functional collaboration skills
• Experience supporting compliance with U.S. (Texas) labor and business regulations
• Highly organized, proactive, and solutions-oriented mindset

Preferred Skills

• Broad, impactful role with visibility across the business
• Opportunity to shape processes and operational standards
• Collaborative, values-driven work environment

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