Personal Executive Assistant Job at Community, Westminster, CO

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  • Community
  • Westminster, CO

Job Description

Position Overview:

Full-Time | In-Office with Flexibility | Competitive Salary + Bonuses + Benefits

This role is a Personal Executive Assistant directly supporting the CEO of a fast-paced real estate company. You’ll act as the right hand to a busy entrepreneur - managing tasks across business operations, personal logistics, household coordination, and event planning.

It’s a fit for someone who thrives behind the scenes, takes initiative without waiting to be asked, and enjoys bringing order to the chaos that naturally comes with leading a growing company.

This is not a typical desk job. The ideal candidate is comfortable being on the move - supporting both business and personal needs in real time, often outside of a traditional office setup. You’ll need to be flexible, proactive, and energized by variety.

Role Overview

  • Type : Full-time, salaried
  • Location : Primarily in-office, with occasional flexibility to work from home
  • Schedule : Monday–Friday, 8:00 AM to 5:00 PM
  • Light evening/weekend support may be needed on occasion

Compensation & Benefits

  • Base Salary : $60,000–$78,000, depending on experience
  • Bonuses :
  • 20% referral bonus on any home sales/purchases you personally bring in
  • Example: A $500,000 home = approx. $2,500 bonus

Benefits

  • Health Coverage :
  • 60% employer contribution to employee health insurance
  • 40% employer contribution to dependent health insurance
  • Dental & Vision : Available (employee-paid)
  • Time Off : Flexible PTO policy

What You’ll Do:

Executive Support

  • Manage and organize the CEO’s inbox, calendar, files, and task lists
  • Prioritize tasks, flag urgent items, and protect focus time
  • Coordinate meetings, coaching, recruiting sessions, and travel logistics
  • Prepare agendas, materials, and follow-up notes for internal and external meetings
  • Submit expense reports and manage various business and financial documents
  • Liaise with team members, agents, vendors, and partners as needed
  • Track key dates and obligations (renewals, licenses, continuing education, etc.)
  • Proactively remove roadblocks and keep the CEO moving forward
  • Keep CEO on task of the things that move the needle

Personal & Household Support

  • Run personal errands (groceries, prescriptions, dry cleaning, etc.)
  • Coordinate household services (repairs, auto service, home cleanings, etc.)
  • Book personal travel (flights, lodging, itineraries, reservations)
  • Manage personal calendars and appointments for the CEO and family members
  • Help coordinate school pickups, sports, and activities for children
  • Plan personal events and organize gifting

Who You Are:

  • A steady, resourceful problem-solver - you jump in and figure it out
  • Organized, efficient, and able to juggle multiple moving pieces
  • Comfortable working closely with a big personality while staying in your own lane
  • A clear communicator - you close loops, follow up, and don’t need reminders
  • Naturally discreet, trustworthy, and respectful of boundaries
  • Proactive - you anticipate needs before they arise and act without being asked
  • Energetic and upbeat - but you know when to keep things calm and quiet
  • Flexible and comfortable navigating ambiguity
  • Able to switch gears between work and personal life easily

What We’re Looking For

  • 2+ years experience in a similar role (supporting an executive or entrepreneur)
  • Strong organizational and time management skills
  • Tech-savvy and comfortable with Google Workspace, task/project tools, and new systems
  • Valid driver’s license and reliable transportation
  • High school diploma required; bachelor's degree preferred
  • Must be based in the Denver/Westminster area and available for in-person support

This Role is Great for Someone Who:

  • Needs little direction and loves taking ownership
  • Enjoys variety and thrives in an environment where no two days are the same
  • Loves being the go-to person behind the scenes who keeps everything moving
  • Is excited to support someone else's success - personally and professionally
  • Wants to grow with a small, driven, impact-focused business

Job Tags

Full time, Casual work, Work at office, Monday to Friday, Flexible hours, Weekend work, Afternoon shift,

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