Job Description

The Washington Square Health Foundation has an immediate opening for a Program Assistant.

The Washington Square Health Foundation, Inc. grants funds in order to promote and maintain access to adequate healthcare for all people in the Chicagoland area regardless of race, sex, creed or financial need. The Foundation meets this goal through its grants for medical and nursing education, medical research and direct healthcare services.

The Program Assistant position provides both administrative and professional support to the Executive Director. The Program Assistant interfaces with the Public, Venders, Grantees and Board Members and reports directly to the Executive Director.

The position requires excellent written and verbal communication skills, as well as knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Knowledge of not-for-profits and the not-for-profit Chicagoland scene, especially health care, is a plus. In addition, knowledge of Blackbaud or other grant management programs is a definite plus.

Requirements : The successful candidate will have a college degree (BA) or equivalent life experience in an applicable field, plus at least one year of relevant work experience.

Competitive salary and benefits are available.

Responsibilities : Under the direct supervision of the Executive Director, the Program Assistant:

1. Maintains office and grant files, including digital database, as well as document retention program. Insures accurate and speedy retrieval of Foundation documents;
2. Answers general phone and email inquires;
3. Maintains office calendar, including the Executive Director’s;
4. Prepares all checks for signatures, maintains bank balances, and runs financial reports;
5. Initial review of all invoices for payment;
6. Monitors office communications via email, phone, and correspondence;
7. Maintains Foundation website;
8. Prepares documents for Board and Committee Meetings;
9. Represents the Foundation at designated professional meetings;
10. Prepares all grant documents and insures monitoring of receipt of grant documents and disbursement of funds;
11. Answers initial grant inquiries and/or forwards more complex inquiries to the Executive Director;
12. Is responsible for a portfolio of specific grant requests; including, initial recommendation, site visits, and evaluations;
13. Is privy to and maintains confidential Foundation information; and
14. Any other projects as may be assigned from time to time by the Executive Director.

Next Position: Program Associate.

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